Winter events bring a variety of different obstacles, but with planning and knowledge you can throw a successful event in any conditions.
With the coming of winter, days get shorter and nights get longer. You will have to think of the material colour you use for your pop up tents and how this will affect your set up. Using black canopies will cause the interior of your set up to be dark, especially as the sun goes down, so you will need to be prepared with lighting. But then also if you have all white canopies your event could be blinding with all white material and the snow during the day, and either way if you are planning your event to go past dark you will need to be prepared to light the area up or people won’t stick around.
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We provide lighting options for both inflatable tents and pop up canopies with traditional and LED lighting that attaches to the interior roof so the party doesn’t have to stop when the sun goes down!
Heating is one of the most important factors in winter events. It’s one of the things that draws people into your set up, and probably one of the reasons they stay. If you coordinate your heating properly your crowd will stay till the end of your event, but if you make it to hot or not hot enough it can cause people to leave.
You will have to account for how much heat you will need to get your area the right temperature. But if you make the area too hot you will need to plan for a coat check or hanging options as people will want to delayer. Also ventilation will need to be considered so your canopies do not hold moisture and get humid.
Outdoor heaters will also need to be planned for if your event has outdoor access such as viewing areas for competitions at resorts or even smoking sections.
If you are looking to keep your 10×10 booth warm while you exhibit your product simple heaters with a 120 volt plug will be sufficient, but if you are looking to heat up an area 20×20 or larger, propane heaters can be used to make the area the appropriate temperature.
When ordering your pop up tent or inflatable spider tent if you let us know how you plan on heating your area we can plan to custom fit the walls to your heating.
Location and Positioning
This might be the most important factor for your winter events. If your heaters are not placing appropriately some people will be cold, if you’re lighting isn’t placed right some areas will be in the dark, or reflecting too strong and blinding some areas.
Also if you are setting up in winter conditions where weather can be unpredictable like ski resorts or near water your event tents, flags, inflatables, banners, etc will have to be ready to withstand any weather. This involves extra reinforcements in areas where winds gust and placement of more fragile areas of the set ups where the wind is blocked by a larger structure. While at the same time still make your set up functional and have a flow to direct your attendees where you want them to go.
Food and Drinks
As you can guess, people probably won’t be interested in an ice cream cone on a cold winter day. Plan for warm, heated foods and drinks like hot chocolate, cider, chilli, hot dogs/hamburgers on a bbq, but not food that is served hot and will sit out to get cold fast and not be appealing to your audience.
Another great idea is to find food/drink options that get your audience more engaged in the event. open wood oven pizzas draw people in, and maple syrup snow candy is always a Canadian classic.
If you are interested in options for heaters, lighting and other accessories we carry click HERE to visit our accessories page. If you have any questions about winter events and how to make your set up a success our sales staff can help you by contacting us on our contact page HERE.